These sites are operated in India by FIL India Business and Research Services Private Limited.
“Personal Data” shall have the meaning as defined in Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 framed under The Information Technology Act, 2000. For ease of reference means Personal Data means data relating to a living individual who can be identified from those data, or from those data and other information which or is likely to come into the possession of the person holding the data, For the purposes of this Agreement, resume shall be deemed to contain Personal Data.
Please read this notice carefully. By accessing the Site or otherwise applying for employment with Fidelity or contacting us using the information given on the Site, where required by applicable law, you indicate your acceptance of our collection, saving, use, transfer and disclosure of personal data as described in this notice and your election to receive an automated acknowledgement of your applications and response to your queries/ requests.
By using the Site or otherwise applying for employment with us, you also agree to the transfer of personal data about you to countries outside the country in which you reside which may include countries with a different data protection regime. Fidelity will take appropriate technical, organizational, and legal steps to secure personal data about you and regularly adapt appropriate controls to respond to changing local law requirements and advances in technology
This notice covers any personal data you provide to us for the purpose of applying or searching for a position or by contacting Fidelity for any other reason whatsoever. If you make use of the Site, or provide information in written or other form, as part of aforementioned reasons, the following information may be collected:
- name, contact information, address;
- log-in and password;
- CV, resume, cover letter, previous work experience and education information;
- employment preferences, willingness to relocate, current salary, desired salary;
- professional and other work-related licenses, permits and certifications held;
- language and other relevant skills;
- awards and professional memberships;
- eligibility to work in country where job applied for is located, available start date;
- information relating to references;
- and any other information you may provide to us by contacting us.
You may also voluntarily choose to provide other relevant information as part of your application or while contacting us. We would prefer you avoid providing the following sensitive information, except where such information is legally required or specifically requested for a legitimate business interest as described in the Demographic Data section below: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sexual orientation, marital status, medical or health information (including disability status), genetic or biometric information, political or philosophical beliefs, political party or trade union membership, background check information, judicial data (such as criminal records or information on other judicial or administrative proceedings). To the extent the personal data you provide as part of your CV/resume, your job evaluations or educational records contains detail of the information referenced in the preceding list, you expressly authorize Fidelity to handle such details for the purposes of your job application.
Any information you provide must be true, complete and not misleading. Should the information provided be inaccurate, incomplete, or misleading, this may lead to a rejection of your application during the application process or disciplinary action including immediate dismissal if your application resulted in employment with Fidelity. If you intend to provide us with details of a reference or any other third party as part of your CV/resume, it is your responsibility to obtain consent from that third party prior to passing the personal data to us.
You are responsible for the content of the information you provide to us and you must ensure it is legal, truthful, accurate and not misleading in any way and does not infringe on any third party’s rights, or is not otherwise legally actionable by such third party.
Personal data provided through the Site or otherwise in connection with your application will be collected, used, transferred and disclosed (“processed”) when: (1) required by applicable law; (2) necessary to take steps at your request prior to entering into an employment contract with you; (3) necessary to protect the vital interests of any person; (4) we have a legitimate interest to do so, including for Fidelity’s global recruitment functions and for related management and planning purposes; or (5) responding to any queries/ requests which you post to us by contacting us using the information given on the Site. We have a legitimate interest in collecting and processing personal data in order to:
- process your job application;
- maintaining your information on file for future employment opportunities with us;
- assess your capabilities and qualifications for a job;
- conduct reference checks;
- provide to you any services available on the Site from time to time;
- communicate with you;
- comply with any applicable law or regulation;
- monitor your use of Site and your interactions with Fidelity and our service providers (e.g. websites, emails, video);
- conduct background checks if you are offered a job;
- preserve our other interests, for example, in connection with any disputes;
- perform other administrative and business activities, such as aggregate management reporting, internal training, assess and improve our recruiting and hiring practices, and as generally required to conduct our business; and
- processing/ responding to your queries/ requests.
The information you provide may be processed and stored in India or other countries depending on the location. It may be reviewed and processed for the purposes above by employees, consultants and/or service providers of Fidelity affiliates around the world.
Personal data about you may be added to Fidelity’s database, for example candidate database and may be used for the purposes of considering whether your profile is suitable for other/ future job vacancies at Fidelity.
In case of recruitment, if we elect to make you an offer of employment, personal data you provide or Fidelity obtains from other sources, as described above, may be incorporated into our human resources system and used to manage the new-hire process. If you become an employee, any personal data you provide or Fidelity obtains from other sources, as described above, may become part of your employee file and may be used for other employment/work-related purposes.
Personal data about you may also be appropriately used for the purposes of processing response to your queries or requests which you send to us.
Personal data about you may be reviewed by Fidelity employees or agents who have a business need to access such personal data and may include among others recruiters, human resources personnel, communications personnel, legal personnel, technical services personnel and managers or their designees. Fidelity will remain responsible for personal data that is jointly used with affiliates.
We may share personal data about you with selected service providers or consultants acting on our behalf, such as third parties assisting Fidelity with the operation of the Site. Those third parties will be required to use appropriate measures to protect the confidentiality and security of personal data.
Fidelity also may use or disclose personal data about you in order to: (1) protect the legal rights, privacy or safety of Fidelity or its employees, agents and contractors; (2) protect the safety and security of visitors to our web sites or other properties; (3) protect against fraud or other illegal activity or for risk management purposes; (4) respond to inquiries or requests from government or public authorities, including authorities outside your country of residence; (5) permit us to pursue available remedies or limit the damages that we may sustain; or (6) comply with the law or legal process, including laws outside your country of residence.
Fidelity also may transfer any and all information that we collect about you to third parties in the event of any merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of Fidelity's assets or stock (including without limitation in connection with any bankruptcy or similar proceedings).
As set forth above, Fidelity requests that you avoid sending sensitive personal data to Fidelity unless required by law or pursuant to a specific request from Fidelity. Fidelity may request certain demographic data as part of the application process, including gender, race and sexual orientation, for the sole purpose of tracking diversity of our candidate pool and workforce. Providing this information will be voluntary and Fidelity will ask for your consent prior to you completing the form. This information will be viewable only by those members of Human Resources tasked with monitoring diversity of the workforce. This information will not be shared with or viewable by any staffing member or hiring manager involved with assessing your candidacy or with hiring decisions.
Personal data of candidates applying for jobs will be retained in accordance with local law, and for the purpose of considering whether your skills are suitable for other opportunities. If you do not wish us to retain your information in connection with consideration for other opportunities, please contact us at email@example.com. If there is no activity in relation to the personal data, we may remove it from our database, subject to our data retention obligations, policies, and any applicable legal or regulatory obligations or for the period of time permitted by local laws. Note that Fidelity may delete personal data about you at any time (including your CV/resume), without any reason. Therefore, please retain your own copy of the personal data provided to us.
Privacy, security, and service in Fidelity's online operations are critical to our business. We use firewall barriers, encryption techniques, and authentication procedures, among other controls, to maintain the security of your online session when you interact with our Site.
When you interact with our Site, Fidelity manages personal data in accordance with the practices and safeguards described in this policy. Unfortunately, no method of transmitting or storing data can be guaranteed to be 100% secure. Do not send sensitive information via normal email. It is your sole responsibility to use the appropriate level of care whenever communicating with us.
Fidelity hereby disclaims, as far as permitted by local laws, any liability for itself and its affiliated companies, service providers and contractors for any of your information sent to our Site which is lost, misused, illegally accessed, disclosed, altered or destroyed or not integrally or timely delivered to our Site.
When you use our Site, we may collect technical, statistical and navigational information, such as device type, browser type, Internet protocol address, pages visited, and average time spent on our Site. We use this information for a variety of purposes, such as maintaining the security of your session, facilitating site navigation, improving Site design and functionality, and personalizing your experience.
If you choose to register on our Site, you may change some of the personal data collected about you and stored on the Site by logging into the Site and choosing to update your account information. The updated profile will be used as the default the next time you apply for a job using your account online. To change personal data that you already provided for consideration for a specific position, please resubmit your application to update personal data about you that is associated with that job application. We encourage you to promptly update your personal data if it changes or is inaccurate. If you do update your personal data through the Site, we will be able to see what changes you have made and when you made those changes.
Where provided by applicable local law, you may access, modify or object to the use of personal data, or request that your personal data be transferred to you or another organization in a structured, commonly used and machine-readable format. In your request, please make clear what personal data you would like to access or have changed, whether you would like to have personal data that you provided us suppressed from our database or otherwise let us know what limitations you would like to put on our use of your personal data. For your protection, we may only implement requests with respect to the information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable. Please note that certain personal data may be exempt from such access, correction, or objection rights pursuant to local data protection laws. Please see the Contact Us section for whom to address your request.
The Site may contain links to other websites. The operators of those other websites may collect information about you, through cookies or other technologies. If you access a link to another website, you will leave the Site and this notice will not apply to your use of and activity on those other websites.
The Site is not intended for persons under the age of 18.
We reserve the right to amend this notice at any time without advance notice in order to address future developments at Fidelity, the Site or changes in industry or legal trends. We will post the revised notice on the Site or may announce the change. By continuing to use the Site, or submission of applicant information in writing, following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this notice, in whole or part, you can choose to not continue to use the Site.
In order to address any discrepancies and/or grievances that you may have in relation to this notice, there is a designated, “Data Privacy Grievance Officer”.
The Data Privacy Grievance Officer for FIL India Business and Research Services Private Limited is:
Name: Upasna Nischal